Is your copier GDPR ready? Stay secure and compliant with ineo SECURE

In May 2018 the new General Data Protection Regulation (GDPR) is replacing the existing Data Protection Act. The result will be harsher punishments for those who fail to comply with these new rules regarding the storage and handling of personal data – and when we say harsh, we mean it! Fines for non-compliance could be as much as €10 million (£7.9 million) or 2 per cent of an organisation’s turnover.

Every company will be expected to have procedures in place to ensure all data is completely removed when someone requests for it to be deleted. No matter the size of your business, you are expected to comply.

So how does this impact multi-function photocopiers (MFP)?

GDPR rules stipulates that all businesses know exactly what personal data they hold and where it is located. But how does this relate to your photocopier?

Multi-function copiers store a certain amount data on their hard drive, including temporary data after a job is logged. Therefore, there could be sensitive data stored on your copier that is vulnerable to access by unauthorised users or if the hard drive were stolen from the device.

How can CSP Systems help you comply?

The good news is that our DEVELOP MFPs can be fitted with ineo SECURE technology to ensure uncompromised protection and give you peace of mind that your copier is secure.

Ineo SECURE provides several security options that can be configured for you by our experienced engineers. These include data being stored in a password-protected partition on the MFP hard drive, a feature to delete and overwrite temporary data as soon as a job is completed, auto-deletion for data after a nominated period of time and an SSL Self Signed Certificate to encrypt and protect web traffic between the machine and computer when a document is sent to print.

At CSP systems we take your data protection very seriously which is why we are recommending that all of our customers consider ineo SECURE as they prepare for GDPR.

Ineo SECURE devices are available for all new and existing CSP customers, supplied and maintained by our trained service engineers.

Please get in touch to find out more about ineo SECURE and to enjoy uncompromised protection for your DEVELOP photocopier.

CSP Systems are an authorised Develop ineo Secure UK Partner.

Jonathan Whitworth, managing director of DSales (UK) Ltd, said, “we are delighted that CSP Systems are implementing the industry-leading ineo SECURE UK security service. They have a great track record of offering the highest level of support to customers and are well-equipped to provide the data security that is now demanded in business.”